Free Accounting Tools for Small Business

These aren't templates downloaded from Google. Each resource was built from a real problem I saw in a client's books — and refined across 8 years of hands-on work with growing businesses.

9 Free resources
1 Interactive calculator
0 Signup or payment needed
Browse Free Tools ↓ Need something custom?
Bookkeeping checklists Cash flow templates Nepal compliance guides Invoice templates Nepal income tax calculator Nepal tax calendar Nepal VAT calculator Nepal forex rates

What's inside

Small Business Bookkeeping Checklist PDF · Monthly reconciliation · Bank review
Monthly Close Checklist PDF · End-of-month close · Adjustments
Cash Flow Tracker Template Excel/Sheets · Weekly & monthly view
Invoice Template Pack Word/Sheets · Nepal & international formats
Nepal Business Registration Guide PDF · PAN · VAT · IRD step-by-step
Nepal Income Tax Calculator Interactive · FY 2081/82 · Single & Married
All free No email · No credit card · Just download or use

Free resources

Ten tools. All free. No catch.

Built from real problems Vishal solved in client books — not pulled from a template library.

Tool 01 PDF

Small Business Bookkeeping Checklist

A monthly checklist to keep your books reconciled and ready for reporting. Use it every month to catch issues before they compound.

For: service businesses, online sellers, small teams

  • Bank reconciliation checklist
  • Invoice & receivable review steps
  • Expense categorization guide
  • Monthly close readiness checklist
Tool 02 PDF

Monthly Close Checklist

Step-by-step process to close your books every month with confidence — reconciliations complete, adjustments recorded, reports accurate.

For: bookkeepers, finance teams, business owners

  • Bank & credit card reconciliation steps
  • Journal entry adjustment checklist
  • Monthly report generation guide
  • Outstanding item follow-up list
Tool 03 Excel / Sheets

Invoice Tracker Template

Know exactly which invoices are pending, overdue, or paid at any point. Track follow-up reminders so nothing slips through.

For: freelancers, service providers, variable invoicing

  • Invoice entry & tracking fields
  • Status tracking — sent, pending, paid, overdue
  • Automatic days-overdue calculation
  • Follow-up reminder dates
Tool 04 Excel / Sheets

Cash Flow Tracker

See your cash position week by week. Stop being surprised by shortages — this template shows inflows and outflows before they become a problem.

For: seasonal businesses, cash-sensitive operations

  • Weekly cash position snapshot
  • Incoming payment forecasts
  • Planned expense tracking
  • Rolling cash balance projections
Tool 05 PDF

Freelancer Accounting Checklist

Specifically for freelancers and consultants. Manage invoices, track expenses, and stay ready for tax time without a full-time accountant.

For: freelancers, consultants, independent contractors

  • Quarterly business review checklist
  • Monthly expense tracking guide
  • Tax preparation checklist
  • Invoice management & follow-up system
Tool 06 PDF

Nepal Business Registration Guide

Step-by-step compliance guide for starting a business in Nepal. PAN, VAT, company registration — the full process without the confusion.

For: Nepal entrepreneurs, founders, sole proprietors

  • Company registration process steps
  • PAN application requirements & timeline
  • VAT registration process & thresholds
  • Banking & compliance setup checklist
Tool 07 Interactive

Nepal Income Tax Calculator

Estimate your personal income tax for FY 2081/82. Enter your salary, choose filing status, add deductions, and see your monthly take-home instantly.

For: Nepal employees, business owners, salary earners

  • Single & Married filing status presets
  • Editable slab rates — update each year
  • PF, CIT, and custom deduction support
  • Monthly take-home calculation
Open Calculator →
Tool 08 Reference

Nepal Tax Calendar (FY 2082)

VAT, TDS, and income tax deadlines for Nepal FY 2082. Auto-updates to show the next upcoming 25th filing date. Use it as your monthly compliance checklist.

For: Nepal businesses, freelancers, startup founders

  • Monthly VAT & TDS deposit due dates
  • Quarterly TDS return schedule
  • Income tax installment deadlines
  • Annual return & audit submission dates
Open Calendar →
★ Popular Interactive

Nepal VAT Calculator (13%)

Calculate Nepal's 13% VAT instantly. Switch between VAT-exclusive and VAT-inclusive, add the 10% hotel/restaurant service charge, and share a pre-filled link.

For: business owners, accountants, restaurant/hotel staff

  • VAT-exclusive & VAT-inclusive modes
  • 10% service charge toggle
  • Custom VAT rate support
  • Shareable pre-filled URL
Open Calculator →
Tool 10 Auto-updates

Nepal Forex Rates (NRB)

Official daily foreign exchange rates from Nepal Rastra Bank. Buy and sell rates in NPR for USD, EUR, GBP, JPY, INR, and all major currencies — pulled live from the NRB API.

For: importers, exporters, accountants, remittance senders

  • Live NRB API data — no stale numbers
  • Search by currency name or ISO code
  • Sortable table columns
  • Export filtered results as CSV
View Live Rates →

Getting started

How to Use Free Bookkeeping Tools for Your Small Business

Each resource solves a specific problem. Here's which one to reach for first.

For monthly bookkeeping

Use the Monthly Close Checklist at the end of every month. Pair it with the Invoice Tracker to stay on top of receivables. Together they cover 80% of what clean books require.

For cash flow clarity

Open the Cash Flow Tracker on Monday morning, enter last week's actuals, and project forward 4 weeks. If you do this weekly, you'll never be surprised by a cash crunch again.

For freelancers & consultants

Start with the Freelancer Accounting Checklist. Run through it quarterly. Add the Invoice Tracker so you always know what you're owed. Takes under an hour a month.

Want help using them?

If something doesn't make sense, or you want Vishal to implement it for your actual business — that's what the bookkeeping service is for.

Message Vishal →

From the blog

Bookkeeping Guides for Small Business Owners

The tools give you the checklist. The articles explain the why behind each step.

Bookkeeping

Small Business Bookkeeping Checklist: What To Review Every Month

Learn what to check every month to keep your books clean and your business financially healthy.

Read article → Cleanup

Cleanup Bookkeeping: How To Fix Messy Business Records

Step-by-step guide to organizing months of unrecorded transactions and getting to a clean baseline.

Read article → Software

QuickBooks, Xero, or ERPNext: Which One Fits Your Small Business?

Honest comparison of the three platforms Vishal uses with clients every day — with real trade-offs.

Read article →

Frequently asked

Free Bookkeeping Tools FAQ: Templates, Checklists & Small Business Accounting

Straight answers. No sales pitch.

Yes — completely free, no email required. Just click "Download Free" and the file is yours. No credit card, no signup, no follow-up email unless you reach out first.

Absolutely. These tools work standalone. Many small business owners use them to run clean books without ever engaging an accountant. If you get stuck or want professional support, I'm available — but that's optional, not required.

Checklists are PDF. Trackers and templates are Excel/Google Sheets. Everything is designed to be used immediately — print the PDFs or open the spreadsheets in Google Sheets for mobile access. No special software required beyond what you already have.

Yes — they're designed as starting points, not rigid systems. Edit them to match your accounting method, business structure, or team workflow. If you want help customizing beyond the basics, that's a conversation I'm happy to have via WhatsApp.

Message me. Tools are meant to make bookkeeping clearer — if something doesn't make sense, ask. I can clarify, adjust, or walk you through it. Many people download a tool, hit a question, reach out, and end up as long-term clients. That's fine either way.

Yes — share freely. That's the point. Every team member following the same checklist means consistent books. If you use Google Sheets, share the file directly so everyone works from the same template and updates are live.

Something else? The first conversation with Vishal is free — no obligation.

Message me on WhatsApp

Go further

Need more than
free tools?

The tools help you run cleaner books yourself. If you want someone to handle it entirely — monthly bookkeeping, bank reconciliation, payroll, ERPNext — that's Vishal's core service.

$100 Bookkeeping from /month
24h Max response time
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Transparent packages — starting from $100/month

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