Virtual Bookkeeper
for Small Business

A virtual bookkeeper does everything an in-house bookkeeper does — categorise transactions, reconcile bank accounts, track invoices and bills, run payroll, and produce monthly P&L statements and balance sheets — but works remotely via cloud accounting software. You share access to your accounts online, and the bookkeeper handles the financial records without needing to be physically present. For small businesses, this is typically faster, more affordable, and more flexible than hiring someone in-house.

Virtual bookkeeping starts from $100/month for a straightforward small business with one bank account and moderate transaction volume. The rate scales based on the number of accounts, transaction volume, whether payroll is included, and how many integrations need to be managed. You'll get a fixed monthly quote after a free first conversation — no hourly billing, no surprise invoices.

You give me read/write access to your cloud accounting software (QuickBooks, Xero, Wave, or similar). Each month I log in, import and categorise transactions, reconcile all accounts against bank statements, and deliver a set of financial statements. If I have questions — like an unusual transaction — I'll flag it in a shared notes document or send a quick message rather than interrupting you constantly. Monthly delivery is standard; some clients prefer weekly check-ins.

Yes — cloud accounting software like QuickBooks Online and Xero are encrypted, access-controlled, and have detailed audit logs. You can grant accountant-level access (which I use) that allows full bookkeeping without the ability to move money or change banking details. I don't need access to your actual bank account — only the accounting software that connects to it via read-only bank feeds. Your financial data stays inside the software you already use.

No. Cloud accounting software makes location irrelevant for day-to-day bookkeeping. I work with clients across multiple countries and time zones. The main thing that varies by country is tax compliance requirements — VAT vs GST vs sales tax, different payroll rules, and so on. I'm familiar with the requirements for the countries my clients operate in, and for anything jurisdiction-specific, I work alongside your local accountant or tax advisor.

That's the most common starting point. Most new clients come with months of uncategorised transactions, accounts that haven't been reconciled, or a mix of personal and business expenses. The first step is always a catch-up to get historical records clean — this is quoted separately as a fixed project fee. Once the backlog is cleared, we move to regular monthly bookkeeping. You don't need to do anything to prepare; just send what you have and I'll take it from there.